Saturday, February 15, 2014

Proposal #11: Approval of Convention Minutes

DRAFT This is a draft proposal which has not yet been voted on by the committee.

Proposed by Alicia Mattson.


  • Problem: Our conventions are usually rushed for time by the end, and in recent memory they have never taken the time to approve the convention minutes. Due to the fast pace of our elections, oftentimes with overlapping ballots, the minutes can take a substantial amount of time to assemble into a presentable format after the convention is over. From a practical standpoint it is asking a lot to have the Secretary prepare minutes in final form during the convention on top of all the other Secretarial duties. But there should be more eyes reviewing our official records beyond just the Secretary as a single individual. Additionally, should a Secretary not actually produce convention minutes (as has happened in the past), some other body needs to be able to produce a set of minutes. Robert's Rules (11th edition, p. 628) suggests an alternative of delegating this task to either the board or to a separately appointed committee.
  • Solution: Empower the LNC to approve convention minutes. This proposal includes a 60 day deadline for production of draft minutes. This gives a Secretary a reasonable time in which to perform, and it also gives the LNC a specific time at which they should start looking for someone else to assemble a draft, should a Convention Secretary not complete the job.
  • Benefits:

Bylaws of the Libertarian Party

ARTICLE 11: CONVENTIONS

  1. The Convention Secretary shall within 60 days of the adjournment of the Convention produce draft Convention minutes and present them to the National Committee. The National Committee is authorized to approve Convention minutes.


Key

  • removed - red, strikethrough
  • added - blue, underline, italic

1 comment: